The Impact of Face-to-Face Events

Our focus as tradeshow and enthusiast event organizer is to build strong, long-lasting partnerships with industry stakeholders with the understanding that together we create a successful, productive marketplace.  Now more than ever, our focus turns to our customers as we have an obligation to lead the way for our industry to get back to business and provide you with a safe and productive environment to do business. 

Additionally, the events business has a direct impact on economies and job creation. The events business brings revenue to local economies as Attendees spend money traveling to the location, filling hotel rooms, utilizing local transportation options (taxis, ride sharing, car services, public transportation), and filling local establishments like restaurants and bars.

Addressing health and safety

Our team is following the government guidelines issued by the CDC and state and local officials with regards to the ongoing situation of the coronavirus/COVID-19.  Ensuring the safety of all exhibitors, attendees and staff at our events is our top priority.

We understand that ensuring exhibitors and attendees feel safe returning to events will be a critical first step in delivering an exceptional experience for you. We are working with  SISO and AEO, two leading event organizer associations to further create new high standards in safety in events.

We are working as a collective industry to enable events and trade shows to open safely by following essential safety guidelines that adhere to the best medically backed scientific practices for the safety and well-being of attendees, once stay at home orders are lifted. Additionally we are working with our travel partners, venues, hotels and the Convention & Visitors Bureaus in the cities our events operate in to protect your health and provide you with a safe and productive environment for you to conduct business. 

Our precautionary measures begin in our event planning stage and continue through your arrival at the event and a post-event review to protect all of our customers with the support of our partners and contractors including:

I. Ensure personnel and personal safety

II. Enablement of physical distancing

III. Increase health and safety measures

IV. Implement crowd control

V. Communication of policies and changes 


We want to help you get back to business through the support of live events while still ensuring you can fully enjoy the face-to-face experience that allows you to feel safe and have a peace of mind.

If you have any further queries, please do not hesitate to get in touch with our team at info@hydroevent.com.

What hotels will be in the block and reserved for which events? 

You can now book your hotel through our official housing partner, Connections Housing! We offer your choice of seven hotels to pick from, all within a half-mile of the Spokane Convention Center. For more information and to book your stay, click here.

What protocols will be in place before the event?

1) All attendees and exhibitors are responsible to self-monitor and not attend if ill. 

2) We have coordinated with facility managers to ensure optimal operation of ventilation and adequate hand-washing facilities. The Spokane Convention Center is a GBAC (Global Bio-Risk Advisory Council) accredited facility. In 2020, they went through the process to receive their certification, which means they are complying with the highest levels of cleaning practices throughout their facility. Some of the practices the convention center has to comply with are increased cleaning of all surfaces throughout the day and the highest quality air filtration units.

3) We are adhering to local jurisdictional (facility and municipality) capacity limits and will adjust meeting space capacities accordingly. Our event will be hosted in-line with the CDC and Washington State regulations.

4) Attendees and exhibitors contact information will be available should we need to conduct contact tracing.

5) Isolation areas have been identified within the hosting facility for any individual who develops symptoms or tests positive.

6) Select HYDROVISION International staff members will be designated to be responsible for responding to COVID-19 concerns that occur during the event.

7) HYDROVISION International operations staff is planning for traffic flow adjustments (e.g. dedicated entrances and exit plans).

8) Attendee information sheets with instructions on who to contact during and after the event if experiencing COVID-19 symptoms will be available. 

What protocols will be in place during the event?

1) Daily screening of all participants at entry will be conducted.

2) Masks will be mandatory for all staff, attendees, and exhibitors per a mandate throughout the state of Washington. Disposable surgical masks will be provided to any participant who would like one.

3) Rosters of all participants, by room and by day, in the event that we need to perform contact tracing will be maintained. 

4) Signage will be placed throughout the convention center reminding people to maintain social distancing and practice cough etiquette and hand hygiene.

5) There will be hand sanitizer stations frequently placed throughout the facility.

6) Comfortable bracelets, ribbons, and buttons will be available for guests to indicate the level of personal interaction they are comfortable with to encourage people to keep their distance. Additionally, HYDROVISION International will provide “I am vaccinated” stickers at the registration desk.

7) We will be providing participants onsite PCR COVID-19 testing if they require testing to travel back home. We are currently securing a vendor to perform the tests and will release information around registering for a test in the coming weeks.

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