Everything You Need to Know Before the Conference
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Speaker Deadlines
Speaker Agreement Due: March 1, 2022
Update Speaker Profile with your most current headshot and short bio (log in here): March 1, 2022
Rough Draft of presentation due (from individual speakers only, not panelists, instructors or poster presenters): June 3, 2022
Deadline by which you should hear from your session chair or moderator regarding presentation feedback: June 17, 2022
Final Draft of slides and technical papers: July 1, 2022
If you have any questions, please contact Sarah Toews, sarah.toews@clarionevents.com.
FAQs
What date/time is my session?
Click on Update your Speaker Profile above, enter your email address and password if you know it. If you do not know your password, click on the word "retrieve" under Forgot Password? If you do not receive an email within minutes containing your password then we have a different email listed in our system than you are trying to use. Contact Sarah Toews at sarah.toews@clarionevents.com and we can correct it.
Which room will my presentation be in?
Conference sessions will be held in Rooms 101 – 110 of the Colorado Convention Center. Session room numbers can be found on the HYDROVISION website listing the conference program.
How long do I have to speak?
Each Summit session is 1.5 hours long. For technical paper sessions you will have roughly 20 minutes to present, if you are participating in a panel session the amount of time you have will be determined by your panel moderator.
Knowledge Hub sessions in theatres on the exhibit floor are 20 minutes to present and 5 minutes Q&A.
Do I need to prepare handouts?
With electronic access to your presentation via our password-protected site, you can upload your handouts before or after your presentation for attendees to download. To upload your presentation and optional technical paper, log in to the speaker portal using your username and password. Click upload presentation next to your session. Presentations should be uploaded in PDF format. Rough drafts are due on June 3, 2022, and final drafts are due on July 1, 2022.
Can I get internet access for my presentation?
We have found the internet in most convention centers to be unreliable for use in making presentations and therefore internet cannot be guaranteed in session rooms. There will be internet in the Speaker Ready Room in case you need to download anything or review your presentation.
When will I be contacted by my session chair/moderator?
Your contact information will be given to the session chair/moderator of your session about 30 days out from the conference. They will be instructed to contact you by June 17th with feedback regarding the draft of your presentation. If you do not hear from your session chair or moderator by June 17, 2022, please notify Sarah Toews at sarah.toews@clarionevents.com.
I uploaded my presentation for the session chair to review but it's not the final one. How can I upload the final presentation for the conference proceedings?
You can upload it the same way you uploaded your draft, however you will not be able to delete the draft. To get the draft removed send an email to Sarah Toews at sarah.toews@clarionevents.com and ask that the draft be removed. Remember always upload a pdf version of the presentation.