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Access Your Speaker Dashboard

Speaker Agreement

Presentation Materials

Poster Presentation Guidelines

Coming Soon!

UPCOMING DEADLINES

March 22, 2024: Speaker Agreement Due. Access your speaker agreement on the speaker dashboard.

March 22, 2024: Update your speaker profile with your most current headshot and short bio.

Deadline by which you should hear from your session chair or moderator to introduce themselves and answer any questions: June 10, 2024

FINAL presentation for conference proceedings (one file max or zip folder): July 8, 2024

If you have any questions, please contact Sr. Conference Coordinator Gabriella Cecere; gabriella.cecere@clarionevents.com

GUIDELINES

For 30-minute presentations, there should be up to two speakers.

For 75-minute panels, there should be 1 panel moderator and a maximum of 4 panelists.

Poster Gallery presentations should have no more than one speaker.

All speakers and panelists must sign a speaker agreement to participate. All speakers and panelists will be registered once the speaker agreement is completed. 

PROMOTE YOUR SESSION

Invite your peers and customers to see you speaker at the event!

Coming Soon!

Speaker FAQs

What date/time is my session? 

You can log into your Speaker Dashboard to see the dates/times of your associated sessions. The conference program will be live mid-March, including locations.

Which room will my presentation be in? 

Conference sessions will be held in the meeting room (street) level of the Colorado Convention Center, in rooms 301 – 304, as well as on the exhibit floor in booth# 128. Session room numbers can be found on the HYDROVISION website under the conference program, once available.

When should I arrive?

Speakers should be in the room where they are scheduled to speak at least 5 minutes before to set-up their computer and presentation BEFORE the session starts. There will be an AV tech on hand to assist and a session chair to introduce you. 

What should I bring? 

Speakers should bring their presentation on a USB OR their computer. There will not be internet in the conference rooms. Show management will not be able to provide access to any previously loaded presentations. If your company does not allow for use of a USB, please bring your personal computer to access your presentation.

Do I need to meet with my fellow panelists, moderator, or session chair ahead of time?

This is entirely up to your session chair or moderator, but we recommend meeting with them the morning of your session in the Speaker Ready Room (404), if possible. Please confirm when they contact you in the 30 days before the conference.

What audio/visual equipment is provided? 

Screen, projector, podium, microphone, wireless presenter, and a laptop computer. Plan to prepare your presentation in 16:9 format (HD). You can display your presentation either through our provided laptop using a flash drive or connect your own computer to display your presentation.

Do I need to prepare handouts and/or slides? 

If you are an individual presenter, we highly recommend that you upload your slides so attendees can download them during or after the event. To upload your presentation, log into your speaker dashboard using your email and password. One of your tasks will provide instructions on uploading your final presentation. Please use a USB or your computer to access your presentation when onsite. Any presentations uploaded prior to the conference will ONLY be used for conference proceedings.

Am I registered? 

All primary speakers, panelists, panel moderators, and session chairs will be registered by Clarion Events upon completion of your Speaker Agreement. Speakers receiving complimentary badges, chairs/committee can pick up their badges onsite at Registration beginning Monday, July 15th. We urge you to pick-up badges the day before or a few hours prior to your presentation.

What does my full conference pass cover? 

You can see what is included in your full conference and, or summit pass here. Once you complete your speaker agreement and are registered by our team, you will be able to add ancillary events, such as technical ours, workshops, etc. when logging into the registration portal.

Can I get internet access for my presentation? 

The conference rooms will not have internet access. There will be internet in the Speaker Ready Room in case you need to download anything or review your presentation.

Is there a Speaker Ready Room? 

Yes. You'll find stations to review your presentation and make changes if necessary.  Staff will be available to assist you with any presentation or session questions. Our Speaker Ready Room will be Room 401 on the meeting room (street) level of the Colorado Convention Center in Denver, Colorado.

Is there a slide template we are required to use? 

Yes. The template is available in our Speaker Hub and your speaker dashboard.

We request you use this template for your opening and closing slides. Remember, vendor company logos are acceptable only on the opening and closing slides.  Utility logos are permissible on all slides.

When will I be contacted by my session chair/moderator? 

Your contact information will be given to the chair of your session about 30 days before the conference. They will be asked to contact you to introduce themselves and answer any questions regarding content by Monday, June 10th, if not earlier.

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